Entry costs, duty and amends

Entry costs

Benefit from our 2020 price freeze by paying only £105 +VAT per wine up until 31 December 2020.
From 1 January 2021 the price will be £108 +VAT per wine.

Entrants who have made and paid for one hundred or more Wine Entries over each of the past three years of the Awards (2018, 2019 and 2020) are entitled to a discount per Wine Entry for the 2021 Awards.

Prices for each Wine Entry shall be exclusive of VAT (which shall be payable in addition) unless otherwise stated.

Carriage, duty tax and clearance fees

All carriage, duty, tax and clearance fees MUST be paid by the Submitter. We have been advised that the tax authorities require Import Taxes to be paid on competition samples.

Neither Sensible Wine Services nor the Sommelier Wine Awards will be able to settle any unpaid fees or duties. Wines cannot be accepted unless these payments have been paid.

For overseas submitters, we suggest you liaise with your courier or shipping agent if you require advice on the completion of paperwork or the payment of relevant fees.

VAT numbers: SWA/Imbibe Media Ltd, 160 0703 55 – Sensible Wine Services (SWS), 619 3804 30


All companies need to provide a VAT registration number when completing the online entry form, including the two-letter country code.

If you are submitting from outside the UK, by providing your VAT number, you will not be charged VAT.

Entry amendments

Adding more wines
You are able to add more wines to your profile after submitting your entry so long as it is before the Online Entry Deadline, 20 January 2021. Please contact swa.helpline@reedexpo.co.uk if you encounter any problems.

Wine detail amendments
Wine detail amendments (such as amending the vintage of a wine) after submitting your entry will be accepted up until the Bottle Delivery Deadline – 3 February 2021. Please email swa.helpline@reedexpo.co.uk to do this. Charges may be incurred for amendments made after the Bottle Delivery Deadline.

Removing wines
If you want to remove a wine after you have submitted your entry, you are able to do so on the condition that SWA HQ is contacted prior to the Online Entry Deadline, 20 January. Credit can be given for wines removed. After the 20 January deadline, entries cannot be removed and will not be credited. To remove a wine, please email swa.helpline@reedexpo.co.uk

Wines found not to be eligible
If, after the entry deadline but before judging begins, a still wine is found to have high street distribution, it will be deemed not eligible to enter the competition and disqualified. In this case, an administrative charge of 50% will be incurred, and the samples will be retained by the organiser. After judging has begun, no credit is possible. Please see the eligibility guidelines for further details.