Sommelier Wine Awards Terms & Conditions

1.    Who are we?

  • The Sommelier Wine Awards (referred to in these terms & conditions as the Awards) are offered to you by Imbibe Media Limited. Our principal place of business is at Gateway House, 28 The Quadrant, Richmond, Surrey, TW9 1DN, UK. Imibibe Media Limited is the company that in these Terms and Conditions is called “we” or “us”.
  • For all queries or issues with the Awards and these terms and conditions, please contact: Micaela Martins Ferreira,Imbibe Media Limited, Gateway House 28, The Quadrant Richmond, Surrey, TW9 1DN
  • The customer service telephone line is +44 (0)20 8271 2164, we will endeavour to respond to voicemail messages within three working days.
  • Alternatively email [email protected] and we will endeavour to respond to email messages within three working days.
  • If you are not satisfied with the response from us, you can contact OFCOM on 0300 123 3333 or 020 7981 3040 or www.ofcom.org.uk.

2.    What terms, conditions and rules apply to the Awards?

  • These Terms and Conditions apply to the Awards. Any persons who breach them may be excluded from entering the Awards. Entrants will be deemed to have accepted these rules and to have agreed to be bound by them when entering the Awards process.
  • Entrants must be over 18 years at the date of entry in order to participate in the Awards. 
  • Entrants must visit the Awards website at https://www.sommelierwineawards.com/register (the Website), in order to register for and enter the Awards, and enter the required details, to include their name, job title, company details, email address and telephone number. 
  • Entrants will then be directed to a personalised dashboard where they can upload Awards entry details (the Wine Entries). 
  • Awards entries will also be accepted by email. Entrants who wish to enter over 100 Wine Entries should contact us so that we can assist with online entry. 
  • Wine Entries must conform to the specifications set out on the entry form. Full criteria and eligibility guidelines for Wine Entries can be found on the Website here: https://www.sommelierwineawards.com/eligibility
  • Entrants will be directed to make payment via Worldpay. For five Wine Entries or less, entrants must complete the payment card details on the “Checkout Entry” screen, accept the Worldpay Terms and Conditions and press the order button. For six Wine Entries or more, entrants will see a screen confirming that an invoice will be sent to them, for settlement on or before 12 February 2018. 
  • For the purposes of judging and tasting the Wine Entries, we require delivery of four bottles of each Wine Entry (the Bottle Deliveries). All Bottle Deliveries must be sent to a warehouse owned by Sensible Wine Services. Further details and instructions can be found here https://www.sommelierwineawards.com/about-the-swa/frequently-asked-questions. Bottle Deliveries will not be returned to entrants.
  • All entrants who complete the registration form, complete Wine Entries, make payment and complete the requisite Bottle Deliveries will be entered into the Awards.  
  • By entering the Awards you agree that if you win a Prize we may display your winning Wine Entries along with your name and company details on the “Gold List”, the Website, in promotional emails and across various social media channels. Details of winning Wine Entries will also be published in the industry press. 
  • Entrants must ensure that the email address and other details they provide when submitting the registration form are accurate. If the email address supplied is invalid for whatever reason, we reserve the right to withdraw the entrant from the Awards.
  • All completed online Wine Entries must be received by 5pm on 24 January 2018 and all Bottle Deliveries made before 5pm on 7 February 2018. Any Wine Entries or Bottle Deliveries made after these dates and times will not be accepted. 
  • We reserve the right to omit or suspend a Wine Entry at any time for good reason, without liability to the entrant and shall notify the entrant as soon as possible. If such omission or suspension is due to the act or default of the entrant or their respective agents, then the entrant shall still be liable to pay for the Wine Entry in full.
  • Changes to any Wine Entry must be confirmed in writing by the entrant before 5 pm on 7 February 2018. Charges may be incurred for amendments made after this time and date. 
  • If a Wine Entry is submitted and does not comply with the eligibility guidelines published on the Website, or we receive complaints regarding a Wine Entry, we may, at our discretion, remove the Wine Entry without reference or liability to the entrant. In this instance, an administration charge of 50% will be incurred and Bottle Deliveries will be retained by us.
  • Unfortunately:

(a) employees of Imbibe Media Limited or Reed Exhibitions Limited; and
(b) any person directly or indirectly involved in the running of the Awards;
are excluded from entering the Awards and their entries will not be considered. 

  • Awards Winners (Winners) shall be awarded either a gold or silver or bronze ‘medal’ or commended (the Prizes). These are not physical Prizes, rather industry-recognised accreditations that can be later purchased in the form of stickers to label Wine Entries or quoted to buyers for status. 
  • The Prizes selected and supplied by us are available as the only Prizes and shall be awarded to the Winners.  Winners are not entitled to a cash alternative to the Prizes. 
  • We may, at our discretion, change the dates of entry into the Awards. We also reserve the right to alter, amend, suspend or withdraw these Terms and Conditions and/or the Awards without prior notice. Any changes to these Terms and Conditions will be indicated on the Website https://www.sommelierwineawards.com and it is the responsibility of entrants to check for any such changes.

3.    How much will it cost me to enter the Awards?

  • Entry costs £99.50 per Wine Entry. Entrants who have made a total of 100 or more Wine Entries over the last three years of the Awards (2015, 2016 and 2017) are entitled to a £2.50 discount per Wine Entry for the 2018 Awards. 
  • Prices for each Wine Entry shall be exclusive of VAT unless otherwise stated. 

4.    Judging and Selection

  • Judging takes place in two rounds, with Round 1 judging taking place on 26-27 February 2018 and 5 – 6 March 2018 and Round 2 judging taking place on 12-13 March 2018.
  • Judges apply to us to take part in the Awards, must be Sommeliers or wine buyers/consultants working in the wine industry, and are subject to a thorough inspection process by us. A directory of former Awards judges and more information about the judging process can be found here: https://www.sommelierwineawards.com/about-the-swa/the-judging.
  • The number of Winners will vary year to year and according to the quality of the Wine Entries. 
  • Winners will be notified via email before 5pm on 2 May 2018 at the email address they supplied on entering. Winners will be directed to their online personalised dashboard where they will be able to view their Prizes along with judging notes.
  • Awards results and Winner and Prize details shall be released via the Website, promotional emails and social media on 9 May 2018. 
  • We reserve the right to verify entrants’ eligibility and to check your identity. If you have been asked for proof of your identity and/or your eligibility, your failure to provide such proof within a reasonable time could result in your disqualification from the Awards. All personal details and information you supply must be truthful and accurate.

5.    How will we use your personal details?

We will only use your personal details to operate the Awards process, to send you updates about the Awards, to notify you if you win a Prize and, if you win, to include your details on our list of suppliers.

Your personal details will be treated in accordance with our Privacy Policy from time to time and in accordance with the law as it relates to people’s personal details.

This link takes you to our Privacy Policy http://imbibe.com/privacy-policy/

6.     How far are we liable or responsible to you?

Nothing in these Terms and Conditions removes or limits our liability for fraud, for death or personal injury caused by our negligence or for any liability which cannot be limited or excluded by the law. These Terms and Conditions also do not affect the rights that are granted to you as a consumer by the law. Otherwise, we will not be liable to you for any matter relating to the Awards.

We will also not be liable to you if you suffer loss or inconvenience because of the failures of persons or systems that we do not directly control – for example, mobile phone network operators, internet service providers, postal services, software providers  and telephone traffic handlers.

7.    The legal position of these terms and conditions

These Terms and Conditions form a legally binding agreement between you and us. We reserve the right to change them and update them from time to time but if we do so we will post the changes on the Website.

These Terms and Conditions, and any dispute, controversy, proceedings or claim of whatever nature arising out of or in any way relating to these Terms and Conditions, the validity and performance hereof or their formation (including any non-contractual disputes or claims), shall be governed by and construed in accordance with English law (save that the conflicts of law principles will be expressly excluded). The parties hereby irrevocably acknowledge and agree that the English courts shall have exclusive jurisdiction in respect hereof.

8.    General

These Terms and Conditions were last updated on 25 September 2017.