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Frequently Asked Questions

SWA 2019 dates

Entries

  • Entries open: Tuesday 18 September 2018
  • Online Entry Deadline: Wednesday 23 January 2019
  • Bottle Submission Deadline: Wednesday 6 February 2019
  • Payment Deadline: Monday 11 February 2019

When does judging take place?

  • Round 1: 25-26 February, 4-5 March 2019

  • Round 2: 11-12 March 2019  

When are the results announced?

  • Embargoed results: winners will be told on 1 May 2019

  • Results revealed: Online on 8 May 2019 and all will feature in the SWA Gold Book out in June 
     

Costs and Duty

See Costs, duty and amends page.

I am entering my wine from my winery outside the UK. What price shall I give?

If entering from outside the UK, please consult your UK distributor and ask them what is the single bottle, ex-VAT price that a bar or restaurant would pay for your wine. If your distributor sells to wholesalers who then sell on to UK bars/restaurants, please use that final price that the wholesaler would charge to bars/restaurants.

We don’t yet have a distributor in the UK. Can we still enter? What price shall I give?

Yes, you can. If you have yet to find a UK distributor, please enter your ex-cellars bottle price (without tax, duty or any other additional costs) in the Trade Price field, and select the correct selling currency in the currency dropdown. Please tick the No, it's not available in the UK button, making a note in the Additional Information box to confirm that price and the currency you have used.

We will use your ex-cellars price to calculate an estimated UK on-trade price for your single bottle. To do this, we will apply a special formula, which includes the cost of shipping, relevant taxes, duty and factors such as agents' margin, warehousing and delivery, in order to give you a realistic UK on-trade price for your wine. We will then liaise with you to confirm this price.

 

The entry process

What section and category shall I enter my wines into?

Visit the Choosing your Category page and/or click here for a Summary.

Where should wines from Switzerland and Slovenia be entered?

European countries without their own category, including Switzerland, Romania, Bulgaria, Slovenia and Croatia, and those bordering the Black Sea, including Russia and Georgia, should enter their red and white wines into the appropriate Other Old World Category.

House Wines & Rosé

Red, White and Rosé wines priced at £6 ex-VAT or below can be entered in the relevant House Wine Category in the Essentials section. Rosés priced above £6 ex-VAT should be entered in the appropriate Rosé Category in the Essentials section.

Are my wines eligible?

As long as they are not available in high street retailers or national multiples, yes they are eligible. The exceptions to this are sparkling and fortified wines, which may be entered even if they are available in the high street. Check here for further clarification.

Wine samples

Once you have submitted your wines into the competition, you will be given instructions on sending your bottles for judging. Please send 4 bottles of each wine entered before 6 February to:

FAO: Micaela Martins Ferreira, Sensible Wine Services, Unit 10, Dana Trading Estate, Transfesa Road, Paddock Wood, Kent TN12 6UT

Click here for an Address print-out.

Samples sent in for tasting must be of fully finished wine – no tank samples will be accepted. If labels are unfinished, please note this on your online entry, and affix a temporary label with details including Producer, Wine Name, Vintage, Region, and %ABV.

If you have any delivery queries, please contact Sensible Wine Services:  

Tel: +44 (0)1622 832640;   Contact: Karl Franz: karl@sensiblewine.com

Sensible Wine Services are our Official Logisitics Company:

Sensible-Wine-Services-logo.jpg

How do I complete my online entry and submit my wines?

Please see the Submitting your Wines page for easy instructions on what to do after you have Uploaded your wines.

There might be problems with delivery of my wines to Sensible Wine Services. What shall I do?

Please notify SWA HQ (see below) as soon as possible if you forsee potential delivery issues. Please email karl@sensiblewine.com and info@sommelierwineawards.com 

Entry amendments

I have finalised my Entry and pressed the Enter button, but I have found out that a specific vintage is not available. Can I amend the wine’s details?

Wine detail amendments can be accepted up until the Bottle Delivery Deadline – 6 February 2019. Please email info@sommelierwineawards.com to let us know of any changes.

Can I remove a wine once I have submitted my entry?

On the condition that SWA HQ is contacted prior to the Wine Entry Deadline, 23 January 2019, credit can be given for wines removed. After the 23 January deadline, entries cannot be removed or refunded. Please email info@sommelierwineawards.com to let us know.

Can I add more wines now that I have submitted my entry?

If before the Online Entry Deadline of 23 January 2019, then yes you can enter further wines.

Please contact info@sommelierwineawards.com or Micaela Martins Ferreira on Micaela@imbibe.com if you encounter any problems.

 

Publicising results

Can I order more stickers and download the medal logos?

Of course! Logos and stickers are available to download here. You can buy stickers using the online order form

SWA HQ

Who’s who in the SWA team?

Competition founder Chris Losh is the competition director. Micaela Martins Ferreira the deputy competition director, in charge of entries and judges among other things, aided and abetted by Ed Warr, events producer. Amy Seabrook heads up SWA marketing with Mady Lawes.

While Christine Parkinson offers invaluable advice throughout the SWA judging in her role as Head of Judging, Karl Franz heads up the Sensible Wine Services team, looking after logistics for the entries from delivery through to judgement day.

Contact details

Sommelier Wine Awards team

Customer Services: swa.helpline@reedexpo.co.uk / +44 (0)20 8271 2164

Sensible Wine Services

Karl Franz: karl@sensiblewine.com / +44 (0)1622 832640